Manage VA Authorizations for Every Client Clinic — From One Login
VA Auth Solutions (VAAS) tracks VA Community Care authorizations, sends RFS forms on time, and faxes chart notes to the VA for all of your chiropractic, massage, PT, and acupuncture clinics.
Free 30 days across all your VA clinics · No contract · Clinics keep their data
Your Collections Depend on VA Authorizations
A VA claim only pays when the visit was covered by a current authorization. When a clinic misses an RFS deadline or an auth quietly expires, the visits stop getting paid — and so does your percentage.
Most clinics track VA authorizations in spreadsheets, fax folders, and the EHR. VAAS gives your team one place to see every authorization at every clinic, with alerts before anything lapses.
It also gives you a new service line. With VAAS, managing a clinic's VA authorizations takes about 1–2 hours a month — work you can offer and price for your clinics.
How It Works
- 1
Clinics connect with your company code
Each clinic enters your code in Settings → Team. It shows up in your owner view right away, ready to assign to an account manager.
- 2
Notes and VA faxes flow in automatically
The VAAS Uploader watches two folders on the clinic's computer. Daily chart notes are split and filed by patient, care type, and date. VA faxes are read and land in the clinic's Fax Inbox.
- 3
Your team works one dashboard per clinic
Switch clinics in one click. See which authorizations are expiring, which RFS forms are due, and which patients are waiting on a new auth.
- 4
RFS forms and billing packets go out by fax
VA Form 10-10172 auto-fills and faxes from the clinic's own VAAS fax number. Cover sheets and chart notes merge into billing packets and fax to the VA in one batch.
Built for Teams Managing Many Clinics
Multi-clinic login
One login for every client clinic, with a clinic switcher in the header.
Owner + manager roles
Owners see every clinic. Account managers see only the clinics assigned to them.
Automatic uploads
Chart notes and VA faxes upload from a folder — no clinic logins to chase.
Authorization alerts
Expiring auths, overdue RFS forms, and patients waiting on auth, per clinic.
Clinic stays in control
Clinics grant and remove access themselves and keep ownership of their data.
HIPAA compliant
Encrypted in transit and at rest on HIPAA-eligible infrastructure.
Start With a Free 30-Day Trial
- Free for 30 days across all of your VA clinics
- No contract — cancel any clinic anytime
- Per-clinic volume pricing for billing companies
- Every clinic gets its own VAAS fax number, included
- Day-one report: expiring authorizations and overdue RFS forms
Questions From Billing Companies
What does VAAS do for a medical billing company?▾
VA Auth Solutions (VAAS) lets a billing company manage the VA Community Care authorization workflow for all of its client clinics from one login: reading VA authorization faxes, tracking authorizations and expiration dates, sending Request for Service forms (VA Form 10-10172) on time, and faxing chart notes and billing packets to the VA.
Do our clinics have to change how they work?▾
No. The clinic installs the VAAS Uploader on one computer. Chart notes exported from the EHR and VA faxes that still arrive on the clinic's old fax line are dropped in a folder and upload automatically. If your team already remotes into the clinic's computer, you can drop them in yourselves.
How does a clinic give our company access?▾
The clinic enters your company code in VAAS under Settings → Team. Your owner login then sees that clinic, and you can assign it to any of your account managers. The clinic can remove your access at any time and keeps ownership of its data.
Can our account managers have their own logins?▾
Yes. The company owner invites account managers by email and assigns each one the clinics they handle. Managers only see their assigned clinics; the owner sees every clinic connected to the company.
Which clinics and states does VAAS support?▾
VAAS supports chiropractic, massage, physical therapy, and acupuncture clinics that see veterans through VA Community Care, in any time zone. It is built around the fax-based workflow and VA Form 10-10172 used with TriWest, which administers VA Community Care in Alaska and the western states, including Washington, Oregon, Idaho, Montana, California, Arizona, Nevada, Utah, Colorado, New Mexico, Texas, Wyoming, and Hawaii.
How is VAAS priced for billing companies?▾
Billing companies get per-clinic volume pricing, with a dedicated VAAS fax number included for every clinic. Start with a free 30-day trial across all of your VA clinics, with no contract. Request a demo to talk through pricing for your clinic count.
Is VAAS HIPAA compliant?▾
Yes. Patient data is encrypted in transit and at rest and stored on HIPAA-eligible infrastructure. We'll walk through Business Associate Agreements for you and your clinics during the demo.
See VAAS With Your Clinics in Mind
A 20-minute walkthrough of the owner view, account-manager view, and a clinic dashboard.
Request a DemoBuilt by a practicing chiropractor who bills VA Community Care — VA Auth Solutions LLC, Soldotna, Alaska.